Owners at Sanctuary Cove
The Extraordinary General Meeting of your body corporate will be held next week.
We take this opportunity to remind Owners of their rights and responsibilities in relation to voting at your Extraordinary General Meeting.
Owners are entitled to vote at a General Meeting if:
1. You are the proprietor of your Lot
a. If your Lot is owned by more than one proprietor, you will need to submit a proxy form from the other proprietor/s. A Proxy Form was included in the EGM Meeting Notice. Please call our office on 07 5500 3333 should you require another one.
b. If your lot is owned by a Company, you must make sure that a proper Company Nominee form has been completed
2. You owe levies
a. All levies (including sundry charges such as water etc.) which are due and payable have been paid prior to the General Meeting.
b. A disputed account does not provide an Owner with a right to vote. Owners are reminded that there is no right of offset for amounts owed to the body corporate. As such, if an Owner who has a disputed account wishes to vote, they should pay the amount invoiced, and then seek a credit for any amount they consider the body corporate owes.
c. If you intend to bring your account up to date so you can vote, please ensure payment is made prior to the meeting. Please note the body corporate does not accept cash payments. If you pay by cheque, the body corporate will accept your vote subject to clearing of the cheque.
d. If you are unsure whether the status of your account places you in a position to vote, you can review your account status through the body corporate portal, email firstname.lastname@example.org or phone 07 5500 3333.
3. You are Submitting a Voting Paper
a. Submitting your Voting Paper prior to the meeting is the best way to ensure your vote is counted. You can submit your Voting Paper by:
1. Post – Sanctuary Cove Body Corporate Services, PO Box 15, Sanctuary Cove, Qld, 4212, or
2. Fax – 07 5500 3344, or
3. In Person – Building 5, Masthead Way, Sanctuary Cove, Qld, 4212.
4. You are Attending in Person
a. You are more than welcome to attend your Extraordinary General Meeting in person. It will be held in Meeting Room 1, Sanctuary Cove Body Corporate Services, Masthead Way, Sanctuary Cove, Qld, 4212.
b. If you are attending on behalf of someone else, please ensure you have submitted a correctly completed Proxy Form prior to the meeting. A Proxy Form was included in the EGM Meeting Notice. Please call the office on 07 5500 3333 if you need another one.
If you have any questions about this notice, please contact the Body Corporate Office on 07 5500 3333.
We look forward to seeing you at your Extraordinary General Meeting.
Sanctuary Cove Body Corporate Services